Document lifecycle tracker: Monitor archiving status of files

The document lifecycle tracker helps you easily track, archive, and manage documents with details like types, dates, owners, and more.

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Comprehensive document lifecycle tracking

Effortlessly monitor your archiving process

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Streamlined document input fields

Our web app features an extensive suite of input fields, including document title, type, creation date, modification date, and more. This ensures comprehensive data capture for each document, allowing users to maintain detailed records and never miss critical information during archiving.

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Flexible archiving reason specification

Users can specify the reason for archiving each document through a dedicated field. This feature provides clarity and accountability within your filing process, ensuring that all documentation is archived with purpose and aligned with organizational policies.

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Detailed ownership and storage location tracking

With designated fields for document owner names and storage locations, this app enhances accountability by clearly identifying who is responsible for each file. Additionally, it allows you to track whether documents are stored physically or digitally, optimizing your document retrieval process.

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Customizable retention period tracking

This feature lets users enter specific retention periods in years for each document. By doing so, you can easily manage compliance with regulations and internal policies regarding the retention of various types of documentation.

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Tagging for improved document searchability

Utilize relevant tags or keywords during the input process to make retrieval effortless. Our tagging system enhances search capabilities within your archiving database, ensuring vital documents are accessible when needed without wasting time.

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Commenting functionality for enhanced collaboration

Users have the option to add notes or comments about each document. This fosters collaboration among team members by providing context around files and enabling better communication regarding file status or requirements throughout the archiving lifecycle.

Additional information

Best for: Document Control Specialist, Executive Administrative Assistant, Records Management Coordinator, Filing Clerk, Archive Specialist

Published:
byModernIQs